ITEM NUMBER: 13.02 a-d
CHAPTER 13: Collection
Development
CODE: Procedure
COMPUTER ID: CD-2
Title: Materials Selection Procedure: Adult Materials; Children's
Materials; Audio-Visual Materials; Periodical Materials
Effective Date: 11-24-86
Authorized By: Library Board of Trustees/Library Director
Date of Last Revision: 9-2019
A. MATERIALS SELECTION AND WEEDING PROCEDURE
Materials selection is coordinated by the Library Services Manager. Materials are
selected in accordance to the Collection Development Policy.
The steps for selection are as follows:
1. The Collection Development Librarians purchase materials for all Marathon
County Public Library locations. Collection Development Librarians may use
selection aides to guide their purchasing. Selection aides may include:
Bestseller lists
Box Office earnings
Media marketing
Music charts
Professional reviews
Purchase suggestions
Vendor recommendations
2. The Collection Development Librarian creates their cart with the vendor.
3. The Collection Development Librarian chooses the titles and quantity. The
librarian then assigns which locations the materials will go to and which fund
the materials will be deducted from.
4. The Collection Development Librarian then transfers the finished cart to
Support Services staff for a final check.
5. Support Services staff make sure that quantities and locations match and that
the correct fund code is designated.
6. Support Services staff submit the order.
7. After the order is submitted the Support Services staff download the
bibliographic records for the materials purchased.
ITEM NUMBER: 13.02 b
B. WEEDING
Weeding of library collections is coordinated by the Library Services Manager.
The materials are weeded in accordance with the Weeding the Collection policy.
The steps for weeding are as follows:
1. Once a collection is selected for weeding the Collection Development
Librarian will create a list of items in the collection.
2. The list is then analyzed in order to select items for weeding according to the
weeding policy.
3. A staff member will pull the chosen items and the Collection Development
Librarian will review the items.
4. Items will then be marked for deletion in the ILS.
5. Staff will mark the barcode with a "WD" for "withdrawn."
6. Staff will desensitize the security tag.
7. Items are disposed of in accordance with the Weeding the Collection policy.
C. PERIODICAL SELECTION PROCEDURE
Acquisitions:
Periodical selections are coordinated by the Library Services Manager. The
majority of periodicals are purchased through a major magazine vendor but direct
orders are possible. The steps for acquisition are as follows:
1. For each new fiscal year the Adult Services Librarian asks for input from staff
on use of titles and recommendations they might have regarding
subscriptions. The Adult Services Librarian will then use the staff's input along
with information about cancellations, adjustments in price and changes in
frequency to make informed decisions on cancellations and additions.
2. The Adult Services Librarian works with branch staff to coordinate continuing
subscriptions, cancellations, and additions to their holdings at their individual
branch. The Adult Services Librarian will ask for input on cancellations from
the Library Services team for decisions at Wausau Headquarters.
3. Support Services staff accounts for cancellations, adjustments in price, and
changes in frequency. Then Branch Coordinators will work with the Adult
Services Librarian to choose new titles. The Adult Services Librarian will
coordinate all changes made to Wausau Headquarters' subscriptions with
Support Services staff. Support Services staff will monitor periodical budget
and keep the Adult Services Librarian up to date.
4. Once the final decision has been made for the headquarters and branches,
the Adult Services Librarian will submit a final list to Support Services.
ITEM NUMBER: 13.02 c
5. Support Services will communicate the changes to the magazine vendor to
make the finalized decisions for the next fiscal year.
6. If titles cannot be purchased through the major magazine vendor then direct
orders are coordinated by the Adult Services Librarian and Support Services.
Titles can be added at any time during the fiscal year as long as funds are
available.
Selection:
Periodicals are selected in accordance with the Collection Development policy.
The criteria for selection of periodicals is the same as for books:
Relevance to community interests and needs
Expressed public demand
Opinions of critics, reviewers, staff members, and the public
Quality in content
Availability of materials in the subject areas
Budgetary and space considerations
Holdings:
Holdings of periodicals are evaluated on the basis of use.
Periodicals are held for the current year and one year prior.
Newspapers are retained two (2) months unless the paper issues are replaced
by microfilm. In that case, they are held until the microfilm arrives.
D. WEBSITE SELECTION PROCEDURE
The Marathon County Public Library maintains a website to meet the educational,
informational, and recreational needs of the residents of Marathon County.
Links from the Library's Online Resources page to outside websites are recommended
by the library staff to supplement, broaden, and enrich the Library's existing print, non-
print, and database collections. Final selection for websites will be linked to the
Library's Online Resources page. Final selections are made by Adult and Youth
Services Librarians.
Sites are selected in accordance with existing collection development standards,
including but not limited, to the following:
1. Relevance to library customers' interest and needs
2. Relevance to the existing library collection
ITEM NUMBER:
3. Authoritativeness, balanced presentation, and currency of information
4. Stability of site
5. Free access to the site
6. User-friendliness of site (ease of use, speed of connection, etc.)
7. Periodic updates of subject content
8. Recommendations or reviews from standard library review sources, or other
librarians
Library staff may select a site that does not meet all of the above criteria if they feel the
site has unique, valuable content.
Commercial sites (those which encourage purchase of items or services) that support
the Library's mission and meet criteria listed above may be selected for inclusion in the
Library's Online Resources page by the Library Services staff with final approval from
the Library Director. Contractual agreements required for the Library to link to these
sites must be brought to the Library Director for signature.
CHAPTER 13: Collection
Development
CODE: Procedure
COMPUTER ID: CD-2
Title: Materials Selection Procedure: Adult Materials; Children's
Materials; Audio-Visual Materials; Periodical Materials
Effective Date: 11-24-86
Authorized By: Library Board of Trustees/Library Director
Date of Last Revision: 9-2019
A. MATERIALS SELECTION AND WEEDING PROCEDURE
Materials selection is coordinated by the Library Services Manager. Materials are
selected in accordance to the Collection Development Policy.
The steps for selection are as follows:
1. The Collection Development Librarians purchase materials for all Marathon
County Public Library locations. Collection Development Librarians may use
selection aides to guide their purchasing. Selection aides may include:
Bestseller lists
Box Office earnings
Media marketing
Music charts
Professional reviews
Purchase suggestions
Vendor recommendations
2. The Collection Development Librarian creates their cart with the vendor.
3. The Collection Development Librarian chooses the titles and quantity. The
librarian then assigns which locations the materials will go to and which fund
the materials will be deducted from.
4. The Collection Development Librarian then transfers the finished cart to
Support Services staff for a final check.
5. Support Services staff make sure that quantities and locations match and that
the correct fund code is designated.
6. Support Services staff submit the order.
7. After the order is submitted the Support Services staff download the
bibliographic records for the materials purchased.
ITEM NUMBER: 13.02 b
B. WEEDING
Weeding of library collections is coordinated by the Library Services Manager.
The materials are weeded in accordance with the Weeding the Collection policy.
The steps for weeding are as follows:
1. Once a collection is selected for weeding the Collection Development
Librarian will create a list of items in the collection.
2. The list is then analyzed in order to select items for weeding according to the
weeding policy.
3. A staff member will pull the chosen items and the Collection Development
Librarian will review the items.
4. Items will then be marked for deletion in the ILS.
5. Staff will mark the barcode with a "WD" for "withdrawn."
6. Staff will desensitize the security tag.
7. Items are disposed of in accordance with the Weeding the Collection policy.
C. PERIODICAL SELECTION PROCEDURE
Acquisitions:
Periodical selections are coordinated by the Library Services Manager. The
majority of periodicals are purchased through a major magazine vendor but direct
orders are possible. The steps for acquisition are as follows:
1. For each new fiscal year the Adult Services Librarian asks for input from staff
on use of titles and recommendations they might have regarding
subscriptions. The Adult Services Librarian will then use the staff's input along
with information about cancellations, adjustments in price and changes in
frequency to make informed decisions on cancellations and additions.
2. The Adult Services Librarian works with branch staff to coordinate continuing
subscriptions, cancellations, and additions to their holdings at their individual
branch. The Adult Services Librarian will ask for input on cancellations from
the Library Services team for decisions at Wausau Headquarters.
3. Support Services staff accounts for cancellations, adjustments in price, and
changes in frequency. Then Branch Coordinators will work with the Adult
Services Librarian to choose new titles. The Adult Services Librarian will
coordinate all changes made to Wausau Headquarters' subscriptions with
Support Services staff. Support Services staff will monitor periodical budget
and keep the Adult Services Librarian up to date.
4. Once the final decision has been made for the headquarters and branches,
the Adult Services Librarian will submit a final list to Support Services.
ITEM NUMBER: 13.02 c
5. Support Services will communicate the changes to the magazine vendor to
make the finalized decisions for the next fiscal year.
6. If titles cannot be purchased through the major magazine vendor then direct
orders are coordinated by the Adult Services Librarian and Support Services.
Titles can be added at any time during the fiscal year as long as funds are
available.
Selection:
Periodicals are selected in accordance with the Collection Development policy.
The criteria for selection of periodicals is the same as for books:
Relevance to community interests and needs
Expressed public demand
Opinions of critics, reviewers, staff members, and the public
Quality in content
Availability of materials in the subject areas
Budgetary and space considerations
Holdings:
Holdings of periodicals are evaluated on the basis of use.
Periodicals are held for the current year and one year prior.
Newspapers are retained two (2) months unless the paper issues are replaced
by microfilm. In that case, they are held until the microfilm arrives.
D. WEBSITE SELECTION PROCEDURE
The Marathon County Public Library maintains a website to meet the educational,
informational, and recreational needs of the residents of Marathon County.
Links from the Library's Online Resources page to outside websites are recommended
by the library staff to supplement, broaden, and enrich the Library's existing print, non-
print, and database collections. Final selection for websites will be linked to the
Library's Online Resources page. Final selections are made by Adult and Youth
Services Librarians.
Sites are selected in accordance with existing collection development standards,
including but not limited, to the following:
1. Relevance to library customers' interest and needs
2. Relevance to the existing library collection
ITEM NUMBER:
3. Authoritativeness, balanced presentation, and currency of information
4. Stability of site
5. Free access to the site
6. User-friendliness of site (ease of use, speed of connection, etc.)
7. Periodic updates of subject content
8. Recommendations or reviews from standard library review sources, or other
librarians
Library staff may select a site that does not meet all of the above criteria if they feel the
site has unique, valuable content.
Commercial sites (those which encourage purchase of items or services) that support
the Library's mission and meet criteria listed above may be selected for inclusion in the
Library's Online Resources page by the Library Services staff with final approval from
the Library Director. Contractual agreements required for the Library to link to these
sites must be brought to the Library Director for signature.