ITEMNUMBER:7.08aͲb
CHAPTER7:Administrative
Management
CODE:Policy
COMPUTERID:AMOMͲ8
Title:Workshop,Conference,andMeetingAttendancePolicy
EffectiveDate:11Ͳ24Ͳ86
AuthorizedBy:LibraryBoardofTrustees
DateofLastRevision:7Ͳ2014
General:
ThestaffoftheMarathonCountyPublicLibraryareencouragedtoattendworkshops,
conferencesandmeetings.The"Workshop,Conference,andMeetingAuthorizationForm"
(ItemNumber:7.09)needstobecompletedandsignedbytheemployeeandManager.
TheManagerwillgivetheformtotheLibraryDirectorforauthorization.
Prerequisiteforattendance:
Memberoforganization(ifapplicable)
Relationshipofprogramtojobresponsibilities
Employeeinanallocatedposition
FirstauthorizationfromManager
OfficialauthorizationfromLibraryDirectoron"MarathonCountyPublicLibraryWorkshop,
Conference,andMeetingAuthorizationForm"(ItemNumber:7.09)
ConflictofRequests:Ifseveralpersonsapplyforattendancetoaconferenceorprogram,theLibraryDirectorwill
considerthefollowinginrelationshiptowhowillbeauthorizedtogo:
Frequencyofpastattendance
Programrelationshipto
jobresponsibilities
EvenspreadofTeamrepresentation
WLAConference:TheWisconsinLibraryAssociationAnnualConferencehaspreferenceoverallother
vacationrequests.Allstaffshouldplantheirvacationsatanothertimesinceseveralemployeeswillbegoneatthattimefortheconference.(Exceptionstothevacation
restrictioncanbegrantedbytheLibraryDirectorbasedontheEmployee'sTeam'sneeds.)
1. StaffareencouragedtobecomemembersoftheWisconsinLibraryAssociation
andtoattendoneconferenceeachyear(WAPL,WAAL,FallConference,Support
StaffConference)
2. Managerswillmakethefinaldeterminationastowhocanattendaparticular
conference.
ITEMNUMBER:7.08b
FallConference:
1. Preferenceforattendancewillbegiventostaffwhoareofficers,speakers,or
committeeparticipantsattheconference.
2. ManagersareencouragedtoattendtwoormoreWLAconferencesannually.
3. AllotherstaffwhohavenotalreadyattendedaWLAconference
inthepastsix
monthswillbeconsideredforattendanceattheFallconference.
4. ExpenseswillbereimbursedatlimitssetbyAdministration.
5. BytheendofSeptember,interestedstaffshouldrequesttoattendtheFallWLA
conference.Thiswillfacilitateschedulingofstafftocoverpublic
desksand
offices.
6. Staffmaybeaskedtoattendalternateyearstoallowforotherstoattenda
conference.
AuthorizationandReimbursement:
Authorizationmaybegrantedfor:worktime,mileage,food,lodging,registration,orother
expensesatthediscretionoftheLibraryDirector.Reimbursementforexpensesshallbein
accordancewithPersonnelPolicyChapter6,Section8,"TravelReimbursement".
Receiptsarerequiredbeforereimbursementismade.Theoriginalreceiptsmustbe
attachedtothe"MarathonCountyAuthorizationandTravelExpenseStatementForm"
(ItemNumber:7.10)thatisturnedintotheLibraryDirector.
Prospectiveattendeesshallalwaysinquireaboutlodgingdiscountforgovernment
employees.
CHAPTER7:Administrative
Management
CODE:Policy
COMPUTERID:AMOMͲ8
Title:Workshop,Conference,andMeetingAttendancePolicy
EffectiveDate:11Ͳ24Ͳ86
AuthorizedBy:LibraryBoardofTrustees
DateofLastRevision:7Ͳ2014
General:
ThestaffoftheMarathonCountyPublicLibraryareencouragedtoattendworkshops,
conferencesandmeetings.The"Workshop,Conference,andMeetingAuthorizationForm"
(ItemNumber:7.09)needstobecompletedandsignedbytheemployeeandManager.
TheManagerwillgivetheformtotheLibraryDirectorforauthorization.
Prerequisiteforattendance:
Memberoforganization(ifapplicable)
Relationshipofprogramtojobresponsibilities
Employeeinanallocatedposition
FirstauthorizationfromManager
OfficialauthorizationfromLibraryDirectoron"MarathonCountyPublicLibraryWorkshop,
Conference,andMeetingAuthorizationForm"(ItemNumber:7.09)
ConflictofRequests:Ifseveralpersonsapplyforattendancetoaconferenceorprogram,theLibraryDirectorwill
considerthefollowinginrelationshiptowhowillbeauthorizedtogo:
Frequencyofpastattendance
Programrelationshipto
jobresponsibilities
EvenspreadofTeamrepresentation
WLAConference:TheWisconsinLibraryAssociationAnnualConferencehaspreferenceoverallother
vacationrequests.Allstaffshouldplantheirvacationsatanothertimesinceseveralemployeeswillbegoneatthattimefortheconference.(Exceptionstothevacation
restrictioncanbegrantedbytheLibraryDirectorbasedontheEmployee'sTeam'sneeds.)
1. StaffareencouragedtobecomemembersoftheWisconsinLibraryAssociation
andtoattendoneconferenceeachyear(WAPL,WAAL,FallConference,Support
StaffConference)
2. Managerswillmakethefinaldeterminationastowhocanattendaparticular
conference.
ITEMNUMBER:7.08b
FallConference:
1. Preferenceforattendancewillbegiventostaffwhoareofficers,speakers,or
committeeparticipantsattheconference.
2. ManagersareencouragedtoattendtwoormoreWLAconferencesannually.
3. AllotherstaffwhohavenotalreadyattendedaWLAconference
inthepastsix
monthswillbeconsideredforattendanceattheFallconference.
4. ExpenseswillbereimbursedatlimitssetbyAdministration.
5. BytheendofSeptember,interestedstaffshouldrequesttoattendtheFallWLA
conference.Thiswillfacilitateschedulingofstafftocoverpublic
desksand
offices.
6. Staffmaybeaskedtoattendalternateyearstoallowforotherstoattenda
conference.
AuthorizationandReimbursement:
Authorizationmaybegrantedfor:worktime,mileage,food,lodging,registration,orother
expensesatthediscretionoftheLibraryDirector.Reimbursementforexpensesshallbein
accordancewithPersonnelPolicyChapter6,Section8,"TravelReimbursement".
Receiptsarerequiredbeforereimbursementismade.Theoriginalreceiptsmustbe
attachedtothe"MarathonCountyAuthorizationandTravelExpenseStatementForm"
(ItemNumber:7.10)thatisturnedintotheLibraryDirector.
Prospectiveattendeesshallalwaysinquireaboutlodgingdiscountforgovernment
employees.