ITEMNUMBER:7.08aͲb

CHAPTER7:Administrative

Management

CODE:Policy

COMPUTERID:AMOMͲ8



Title:Workshop,Conference,andMeetingAttendancePolicy

EffectiveDate:11Ͳ24Ͳ86

AuthorizedBy:LibraryBoardofTrustees

DateofLastRevision:7Ͳ2014

General:

ThestaffoftheMarathonCountyPublicLibraryareencouragedtoattendworkshops,

conferencesandmeetings.The"Workshop,Conference,andMeetingAuthorizationForm"

(ItemNumber:7.09)needstobecompletedandsignedbytheemployeeandManager.

TheManagerwillgivetheformtotheLibraryDirectorforauthorization.



Prerequisiteforattendance:

Memberoforganization(ifapplicable)

Relationshipofprogramtojobresponsibilities

Employeeinanallocatedposition

FirstauthorizationfromManager

OfficialauthorizationfromLibraryDirectoron"MarathonCountyPublicLibraryWorkshop,

Conference,andMeetingAuthorizationForm"(ItemNumber:7.09)



ConflictofRequests:Ifseveralpersonsapplyforattendancetoaconferenceorprogram,theLibraryDirectorwill

considerthefollowinginrelationshiptowhowillbeauthorizedtogo:

Frequencyofpastattendance

Programrelationshipto

jobresponsibilities

EvenspreadofTeamrepresentation



WLAConference:TheWisconsinLibraryAssociationAnnualConferencehaspreferenceoverallother

vacationrequests.Allstaffshouldplantheirvacationsatanothertimesinceseveralemployeeswillbegoneatthattimefortheconference.(Exceptionstothevacation

restrictioncanbegrantedbytheLibraryDirectorbasedontheEmployee'sTeam'sneeds.)



1. StaffareencouragedtobecomemembersoftheWisconsinLibraryAssociation

andtoattendoneconferenceeachyear(WAPL,WAAL,FallConference,Support

StaffConference)



2. Managerswillmakethefinaldeterminationastowhocanattendaparticular

conference.

ITEMNUMBER:7.08b





FallConference:



1. Preferenceforattendancewillbegiventostaffwhoareofficers,speakers,or

committeeparticipantsattheconference.



2. ManagersareencouragedtoattendtwoormoreWLAconferencesannually.



3. AllotherstaffwhohavenotalreadyattendedaWLAconference

inthepastsix

monthswillbeconsideredforattendanceattheFallconference.



4. ExpenseswillbereimbursedatlimitssetbyAdministration.



5. BytheendofSeptember,interestedstaffshouldrequesttoattendtheFallWLA

conference.Thiswillfacilitateschedulingofstafftocoverpublic

desksand

offices.



6. Staffmaybeaskedtoattendalternateyearstoallowforotherstoattenda

conference.





AuthorizationandReimbursement:

Authorizationmaybegrantedfor:worktime,mileage,food,lodging,registration,orother

expensesatthediscretionoftheLibraryDirector.Reimbursementforexpensesshallbein

accordancewithPersonnelPolicyChapter6,Section8,"TravelReimbursement".



Receiptsarerequiredbeforereimbursementismade.Theoriginalreceiptsmustbe

attachedtothe"MarathonCountyAuthorizationandTravelExpenseStatementForm"

(ItemNumber:7.10)thatisturnedintotheLibraryDirector.



Prospectiveattendeesshallalwaysinquireaboutlodgingdiscountforgovernment

employees.